DM Pay - Pay Types, Cash Receipts and Post to GL

DMPay is an add-on feature in DockMaster that provides a way for your customers to pay their bills to you online.

                                                           

Other payments, such as deposits for storage, work orders or boat sales deposits, can also be requested and made online.

As part of the configuration of DMPay, we recommend creating a pay type code specifically for DMPay payments.  This may be helpful when Posting Cash to GL to distinguish online payments from other payments.

                                 

When payments are made, a cash receipts batch will be automatically created in DockMaster.  There is no data entry required by you to enter payments.

A parameter for Cash Receipts can be set to auto-post each cash receipts batch created by DMPay. If set to auto post, a new batch will be created for each payment that will post automatically. If the parameter is not set to auto-post, the batch will remain open in Cash Receipts and additional payments from other customers will be added.

To review and post an open batch created by DMPay, go to Accounts Receivable, and select Cash Receipts Entry.

In the Batch ID field, press F6 to view unposted batches.  This listing will display all open batches, not just those created by online payments.

Selecting a batch will populate the form.  Batches created with DMPay will always display the Clerk ID as web.

If there is no clerk defined in DockMaster as web, you will receive an error message stating Clerk does not exist. A valid clerk ID is required to review and post the batch.

                                    

Enter your clerk id to review and post:

                                      

If auto-post is set to ON, and there is no clerk defined as WEB, the batch will still auto-post. You do not need to create a clerk ID of WEB to auto-post.

You will need to decide the work flow best for your business with regards to auto-post and the web clerk ID.

Posted cash receipts batches created by DMPay are handled like any other cash receipt. The batches will display in Post Cash to GL and should be posted in the same manner as other payments.