Skip to main content

Accounts Receivable - Overview

Accounts Receivable - Overview​

The Accounts Receivable (A/R) module supports the various functions associated with recording the daily activities of your customers.

  • Supports automated Cash Receipts credit card processing for customer invoices. This process will automatically charge authorized customer’s credit cards for unpaid Dockage/Storage, Work Order, or Point of Sale invoices.
  • Define relationships with existing customers who are also vendors and apply open debit and credit documents against each other to consolidate current balances in both Payables and Receivables Management.
  • You can assign separate accounts receivable general ledger accounts to the receivables for each billing module. Aging reports can be printed by receivables account.
  • Forecast future cash receipts using three user-defined aging categories, and forecast requirements based upon the average-days-to-pay information for individual customers.
  • Process all accounts receivable on a balance–forward or open-item basis.
  • Customer files include three address lines to handle international numbers: country code, international postal codes and an expanded telephone number field.
  • Merge customer numbers without having to manually renumber or merge customer information.
  • Automatically calculates due dates, discount due dates, and discount amounts for invoice entries.
  • Automatically process repetitive billing such as membership fees, maintenance contracts and rent.
  • Prints history invoices for customer numbers, invoice numbers and invoice dates. Reprint Accounts Receivable, Job Cost and Sales Order invoices separately or all at once using the same form code, or print only unpaid invoices for open-item customers. Reprint individual invoices from the drill-down screen in invoice history.
  • Automatically applies cash receipts against the oldest invoices or against specific invoices. It allows you to post miscellaneous cash receipts directly against general ledger accounts and process any prepayments against invoices not yet recorded.
  • Print statements for a billing cycle (e.g., monthly or quarterly) on standard or custom forms for all customers or for a specific group of customers. Statements can be faxed directly from within DockMaster, either individually or in batches.
  • View un-posted, posted and historical transactions, plus complete customer, period sales, yearly sales, payment history, and receivables summary information.
  • Utilize user-defined fields to track the customer information you need to improve sales and customer service, including: multiple statement addresses; and credit limit, payment terms, and account history.
  • Automates printing and faxing of collection letters, e-mails, statements, and invoices to customers.
  • The Accounts Receivable module is now Multi-location to allow tracking of invoices from different locations.
  • In Cash Receipts Entry, you can take payments for several different types of invoices. For example, you can take a Deposit for a Work Order in Service, a Deposit for a Boat Sale or take payments for an outstanding invoice. You can also print a receipt for the payment received.