Accounts Receivable - Quick Reference Guide

This Quick Reference Guide is provided to show you the processing flow of the most commonly used Accounts Receivable functions.

Posting a Cash Receipt

Enter your cash receipts through Cash Receipts Entry.
Print a Cash Receipts Edit List to verify the accuracy of the receipts input.
To correct any errors, pull up the cash receipts through Cash Receipts Entry.
Post invoices by pressing the Post button in Cash Receipts Entry.

Important: If you have the Auto Post option in the A/R Parameters enabled, then nothing further needs to be done. If it is disabled, then you must post your A/R transactions using the Post Subsidiary Journals to G/L or Post Cash to G/L option depending on the way you reconcile your cash account.

Printing a Cash Receipt

Requirement: It will be necessary to select your receipt layout in the Accounts Receivable parameters in order for the Cash Receipt to print.
Save and Post your Cash Receipt Batch. The batch needs to be saved and posted before the receipts can be printed. If you have forgotten to post your batch, the system will ask if you want to post the batch first.
Click on the Print Receipt button from the Command Panel to print a receipt for each customer in the batch.
Note: If the Cash Receipt batch has receipts for more than one customer, then the default to print a receipt is for ALL customers on the form. If you only want to print a receipt for one customer at a time, then go to Tab 2 and select the customer (that will bring the customer to the Detail screen, Tab 1). Then from the Detail Tab, click the Print Receipt button. Only that customer in the Detail screen will be printed.

Posting a Miscellaneous Charge

Enter your charges through Miscellaneous Charges Entry.
Print a Charges Edit Listing to verify the accuracy of the receipts input.
To correct any errors, pull up the charges through Miscellaneous Charges Entry.
Post charges through Post Charges.

Generating Finance (Late) Charges

Note: It is suggested that you process and post finance charges prior to printing your monthly statements.

Generate your Late Fees through Create Finance Charges.
Print an edit listing through the Charges Edit Listing program to review and verify the amounts calculated on the finance charge invoices.
Select the Miscellaneous Charges Entry program to modify or delete individual finance charge invoices. Use ‘F’ as the charge type.
Reprint the Charges Edit Listing to review any changes or proceed to the next step if no changes were made.
Select Post Charges to post the finance charge invoices to the individual customer accounts.