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Auto Cash Receipts

Auto Cash Receipts​

From the DockMaster menu, select Accounts Receivable > Cash Receipts > Auto Cash Receipts

Purpose: This program handles automated Cash Receipt credit card processing for customer invoices. This process will automatically charge authorized customer’s credit card for unpaid Dockage/Storage, Work Order, or Point of Sale invoices.

Auto Cash Receipts creates a Batch File that gets transmitted and processed through the WorldPay or PAYware Connect. An error report is produced for any items not processed successfully; those items can be manually processed through cash receipts, or reselected for processing after you fix the errors that occurred.

Prerequisites: You must have the WorldPay or PAYware Connect integration setup for your processor.

All customers who authorize charging their credit card must have the AutoPay box on the Payment Options Tab in the customer file checked for the credit card to be charged.

  • Starting Due Date - Enter the Starting Due Date of invoices to pay.
  • Ending Due Date - Enter the Ending Due Date of invoices to pay or press Enter to default to the current date.
  • Customer Number - Enter a Customer Number or leave the prompt blank to include ALL customers. Type a name preceded by a backslash "" to access a cross-reference list.
  • Charge Area - Click the down arrow to select the specific Charge Area you would like to generate auto payment for or press Enter to process ALL areas. The valid areas include:
  • Dockage/Storage Reservations
  • Electric Work Orders
  • Late Fee Ship’s Store
  • Miscellaneous Boat Sales
  • ACH or Credit Cards – Press Enter to run this process for Credit Cards. Click the down arrow to change processing to create an ACH (Automated Clearing House) file format. The ACH feature is not completed at this time.
  • Repost Charges Batch ID - This option is used to Resubmit a Batch to the processor if an error was encountered sending the file into the file for processing. Entering a batch ID will DISREGARD all other information entered on the screen. It will specifically grab the BATCH item and Rebuild the CCBATCH.DAT file from the ALREADY created CASH RECEIPTS that are on the BATCH.