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Post Charges

Post Charges​

From the DockMaster menu, select Accounts Receivable > Charges Menu > Post Charges

Purpose To post invoices created in the following programs:

  • Miscellaneous Charges Entry
  • Create Finance Charges
  • Process Storage Bills
  • Enter Electric Charges

The invoices included for posting can be reviewed in the Charges Edit Listing program.

Post Charges is the final step in the invoicing process. Invoices are not applied to customer accounts until the posting process is complete. This process updates the customer accounts and creates the associated General Ledger transactions.

  • Start Date - Enter the Starting bill Date to post. The field requires an entry.

  • End Date - Enter the Ending bill Date to post or press Enter to default to the current date.

  • Customer Number – Enter a Customer Number or leave the prompt blank to include ALL customers. Type a name preceded by a backslash "" to access a cross-reference list.

  • Charge Area - Click the down arrow to select the specific Charge Area you would like to generate finance charges for or press Enter to process ALL areas. The valid areas include:

    • Dockage/Storage Reservations
    • Electric Work Orders
    • Late Fee Ship’s Store
    • Miscellaneous

  • Summary or Detail - Click on the down arrow to select whether the charges should be posted in Summary or Detail to customer accounts. If detail is selected the actual document number will print on the statement and on the Journal Transaction.  If summary is selected, then all invoices created will have the generic description from where the invoice was created and that is what will print on the customer's statements and in the journal transactions created.

  • Location Code- Select a specific Location you would like to post charges to. If you want to post to all locations, then leave the grid blank. To select a Location Code from a list, click in the Location Code field in the grid. Click on the List F6 from the Command Panel or press the F6 key to see a listing of valid location codes.

  • Click the Post button to post the selected invoices to the A/R Subsidiary Ledger. Note: If the Auto Post to G/L option is checked in the A/R Parameters, the subsidiary ledger will also post to the General Ledger.