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Invoice Adjustment

Invoice Adjustment​

From the DockMaster menu, select Accounts Receivable > Credit memos & Adjustments > Invoice Adjustment

Purpose: To increase or decrease the balance of a specific invoice. As adjustments are entered, General Ledger transactions are created reflecting the adjustment entry. Typical uses of Adjustment Entry are:

  • Bad Debt write-offs
  • Returned Check handling

Adjustment Entries are real-time transactions, meaning no further posting is necessary to affect the invoice balance.

Warning:  Adjustment entries do not affect the Sales Tax Report. If you want to adjust a sales transaction and have the adjustment reflected in the Sales Tax Report, you need to use Miscellaneous Charges Entry.

  • Invoice Number - Enter the Invoice Number to be adjusted. Once selected, the customer's name and number associated with the invoice displays to the right. This field cannot be edited.
  • Adjustment Code - Enter an Adjustment Code.
  • Adjustment Amount - Enter the Adjustment Amount.
  • A Positive entry will increase the invoice balance.
  • A Negative entry will decrease the invoice balance. Negative (credit) entries must begin with a minus sign.
  • The debit and credit accounts will appear automatically upon entry of an adjustment amount. However, the accounting involved will differ depending on whether the amount entered was positive or negative.
  • Negative Adjustment Amounts
  • The debit account number is the adjustment code's debit account.
  • The credit account number is the invoice's A/R schedule account. Warning: Do not change this account number.
  • Positive Adjustment Amounts
  • The debit account number is the invoice's A/R schedule account. Warning: Do not change this account number.
  • The credit account number is the adjustment code's credit account.
  • Debit Account - Enter a General Ledger Debit Account number. Press F6 to list the valid account numbers if the General Ledger is installed.
  • Credit Account - Enter a General Ledger Credit Account number. Press F6 to list the valid account numbers if the General Ledger is installed.
  • Effective Date - Enter the Effective Date for the adjustment entry or press Enter to default to the current date.
  • This date is the accounting date of the invoice adjustment for customer statements and General Ledger posting purposes.
  • Statement Description - Enter a Statement Description for the adjustment or leave the prompt blank to use the Adjustment Code description for the customer’s statement.
  • Click the Post button to adjust the invoice.

Important: If the Auto Post option in the A/R Parameters is set to (N)o, A/R adjustments will need to be posted to the General Ledger through the Post Subsidiary Journals to General Ledger program.