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Customer Ledger

Customer Ledger​

From the menu select Accounts Receivable > Invoice/Statement > Customer Ledger

The customer ledger will generate a detail or summary list of transactions for a specific customer in ledger card format. The report can be run for any date range desired. If activity does not exist within the date range selected, the system will print  the ledger balance as of that date and that is all it will print.

Printing the Ledger in detail mode allows the detail lines of a Work Order, Point of Sale ticket, and Storage invoice to be printed while showing the customer how each item impacted the account balance.

The customer A/R balance as of the beginning date range will be printed as the "Previous Balance" on the report.

All invoices print the following information.

  • Billing Date
  • Reference Number
  • Description
  • Debit/Credit amount
  • Running A/R Balance for each transaction

For Work Order invoices the Work Order number with be printed and for each operation on a Work Order note the following:

  • The operation code will appear in the Ref column for terminal output, and in the Date column for printer output.
  • Flat-rated operations are indicated by the letter F at the beginning of the operation description.

-- Customers --​

  • Customer Number - Enter a Customer Number or leave the prompt blank to include ALL customers. If you don’t know the customer’s number, type in his name preceded by a backslash "" to access a cross-reference list.
  • Customer List Name - Enter a pre-defined Customer List Name or bypass this prompt. This list should be created with the Report Generator. If you are not sure how to create a list, ask your system administrator for assistance.

-- Date Range --​

  • Starting Transaction Date - Enter the Starting Transaction Date of the card or bypass this prompt to default to ALL dates.
  • Ending Transaction Date - Enter the Ending Transaction Date of the card or bypass this prompt to default to ALL dates. If activity doesn’t exist within the date range selected, the system will automatically shift the date range to the most recent prior month having activity.

-- Detail --​

  • Work Order Invoices - Click this option to print detail charge information for this invoice type.
  • Ship’s Store Tickets - Click this option to print detail charge information for this invoice type.
  • Storage Invoices - Click this option to print detail charge information for this invoice type.