Miscellaneous Cash Receipts Code Usage

Miscellaneous Cash Receipts Code Usage

Purpose To allow miscellaneous, non-customer generated income like rebates, soda machine income, finder’s fees. etc. to be entered using a Cash Receipts Code for income in the Cash Receipts Entry screen.

Prerequisites: Cash receipts code(s) must be created

Go to Accounts Receivable > Cash Receipts highlight > Cash Receipt Code Maintenance

            1.Code - Enter up to a 10-digit alphanumeric Cash Receipt Code.
            2. Press F6 to list the available codes.
            3. Description - Enter a Description for this code. Limited to 45 characters.
            4. Cash Account- Enter an account from the GL Account listing that will get credited in the Miscellaneous Cash Receipt.
            5. Click the Save button on the Command Panel to save your code. 

 

Go to Accounts Receivable > Cash Receipts

           1. Enter a CR batch as you normally would (or use an open batch)
           2. In the Customer ID Type 9999999999  (10 9s)
                      a. You will be prompted to enter a reference # (check #, or N for new) a Pay Type code just like any other case receipt. Once you enter the pay type the field 

                          next to the Customer ID field opens up and you can then a name of the issuing party or a description like “vending machines”.
           3. Enter the Amount of the check
           4. Enter a Description of why you are receiving the check if you desire (not required)
           5. Enter a Cash Receipts Code or F6 to see a list of codes.
           6. Click the Update button as you would with any other Cash Receipts transaction 

 Please note that the screenshot below should be showing the customer ID as 9999999999

 

If you view the General Ledger Tab you will see the appropriate distribution for your code. 

 

**If at any point you run into any issues, feel free to email [email protected] for assistance.**