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Modifying the G/L Distribution

Modifying the G/L Distribution​

The 3 General Ledger Tab in the Cash Receipts screen is set up as a read only window. To modify the GL Distribution, it will be necessary to refer back to the accounting for the invoice. If the transaction was a Miscellaneous Cash Receipt, you can change the Cash Receipt Code, which will update the General Ledger accounting.

Notes & Hints:

  • The Debit Account from the Pay Type entered for each check is debited for the amount of the check and the Accounts Receivable Schedule account for each invoice is credited for the amount applied in the current payment.
  • We do not recommend changing the default A/R schedule account. Each invoice has an A/R account, which was attached to it during one of the billing processes. If this account is changed, the A/R reports will not reconcile to the General Ledger reports.

Reasons to change the G/L Distribution:

  • You are entering a Miscellaneous Cash Receipt.
  • The distribution accounts were entered incorrectly (be sure to check your Pay Type File and Vendor File to correct the error).