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Data-Entry Conventions

Data-Entry Conventions​

DockMaster tells you when you type an entry that doesn't "make sense", and lets you correct the entry. It checks the type of entry you make. For instance it doesn't let you enter letters in a number field or date field.

It checks that the size and content of each entry is valid. It performs these verifications as you go from one field to another. When an entry is incorrect at a field, an error message describing the invalid entry will appear and you must press Enter to clear the message. The cursor returns to the field that generated the message and you must enter a valid entry to continue.

The fields and their important characteristics are described below:

  • Key field (ID field) -The key field is usually the key to the file. No spaces are allowed in this field since it is used to key the data to all programs. Examples of key fields are Storage Contract Number, Customer Number, Inventory Part Number, etc.
  • Date field - DockMaster allows you to enter dates in a number of different formats. For example, the date May 18, 2003 can be entered in the formats shown below:
    • 18 (if the current month is May)
    • 5.18 (if the current year is 2003)
    • 5.18.03
    • 5/18
    • 5/18/03
    • 5-18
  • Numeric field - When you are asked to enter numbers, follow these general rules:
    • Enter only digits 0 through 9. You cannot enter letters.
    • Do not enter commas.
    • Do not enter dollar signs.
    • Type a minus (-) sign before the number for negative entries.
  • Alphanumeric field - When you enter characters, you can enter any combination of letters numbers, and/or symbols.

Some restrictions apply to certain symbols.

Text Box Field - A text box field can support alphanumeric characters and allows you to type continuous sentences or information. To force a new line or enter information in a list, press CTRL+ENTER. The cursor will move to the next line.

Note: These fields support "unlimited" amounts of text. However, your current layout may not be defined to print all the lines of text entered. They will though, be stored in the data.