Skip to main content

Process Storage Bills

Process Storage Bills​

From the menu select Marina Management > Billing Functions > Process Storage Bills

Purpose To calculate storage/dockage invoices for customers that were entered into the Boat File. Each boat with no departure date and with a billing code attached to it will be billed according to the parameters set up for that code (see Billing Codes).

Note: A boat does not need a slip assignment to be billed through this process. Any boat with an arrival date, no Departure Date and a billing code will be processed.

Below is a troubleshooting checklist if an invoice does not get generated:

  • Make sure that the customer's boat was entered into the Boat File.

  • Make sure that the boat doesn't have a Departure Date less than the Billing Date chosen.

  • Check that a billing code was added to the customer's Boat File.

  • Check the billing code rate; it may have been overridden to zero.

  • Check the length field on the boat if billing on a per foot basis.

  • Check the Charge Area used for the A/R Charges Edit Report.

  • Be sure to run the A/R Charges Edit Report for ALL dates.

  • Starting Date - Enter the Starting Date of the billing period you are processing.

  • Ending Date - Enter the Ending Date of the billing period you are processing. All storage customers without a Departure Date and with a billing cycle of DAILY, MONTHLY, ANNUAL, SEASONAL, or QUARTERLY that fall in this date range will have a bill generated for them.

  • Billing Date - Enter a Billing Date (accounting date) for the invoices that will be generated. This is the accounting date that the income generated from storage charges will be posted to the General Ledger.

  • Deferred Date - Enter a Deferred start Date for invoices that will be deferred (see the Deferred Revenue section for more details). This is date that the deferred schedule will start for all deferred billing codes processed in this billing. Note: The deferred income will still post on the Billing Date entered above.

  • Due Date or C - Enter the Due Date of these storage invoices or press Enter to allow the system to calculate the due date of each invoice based on the payment terms in each Customer's File. If you enter a due date, all invoices generated will be due on the same date; otherwise, the payment terms set up on each customer's file will be used to calculate the due date for each charge generated.

  • Customer Number – Enter one or multiple Customer Numbers or leave the prompt blank if you want to include All customers (you will have to type All in the next prompt). Type a name preceded by a backslash "" to access a cross-reference list.

 Customer Category - Enter one or multiple Customer Categories or leave the prompt blank if you want to include ALL categories.

  • Billing Code - Enter one or multiple Billing Codes or leave the prompt blank if you want to include ALL Billing Codes.
  • Comments – Press Enter to accept the default Comment or click on this prompt to change it. This comment is printed in the description column on Accounts Receivable statements for invoices created through this process.
  • Location Code- Enter one or more Location Codes or leave the prompt blank if you want to include ALL Location Codes. If you are specific to a location code, storage bills will get processed for that location only. Note: The location code will determine the amount of sales tax that will get calculated on the storage bills. If the customer has unique taxing, then the system will take the sales tax calculation from the customer’s file. If the bill codes attached to the customer have specific tax schemas, then the tax schema on the bill code will override the tax calculation from the customer’s file.
  • Click the Process Bills button to create invoices based on the criteria entered. A message will be displayed to show you how many charges were generated.

Completing the Storage Billing Process

The following steps should be performed after generating storage bills:

  1. Print an A/R Charges Edit Listing to review and verify the accuracy of the invoices.

    In the event that you entered an incorrect billing date through Process Storage Bills, you can delete ALL storage invoices up to a specific date by using the Delete Non-posted Storage Bills program. This is easier than editing and deleting each charge one by one.

  2. Select Storage Invoice Maintenance to modify or delete a storage invoice.

  3. Reprint the A/R Charges Edit Listing to review any changes or proceed to the next step if no changes were made.

  4. Select Post Charges to post the storage invoices to the individual customer accounts.