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Time Clock

Work Order Time Clock​

Purpose: To allow a technician to clock in and out of a Work Order. This time entry program uses the same entry screen as the Work Order Time Card program, however, the start and stop time are not maintainable. When clocking in, the technician will enter the Work Order and Opcode and by clicking the SAVE WORK ORDER button, the technician will be clocked into the work order. If the Technician is already clocked in, when the Tech Id is entered the Work Order and Opcode display. By clicking the SAVE WORK ORDER button, the tech is clocked out of that job.

The Time Clock entry method works just like punching in and out of a time clock. If your technician’s punch in and out on jobs, then Time Clock entry would work for you. DockMaster recommends setting up a dedicated workstation, just for clocking in and out of jobs. When the technician starts a job, he/she would go to the computer and pull up the work order and clock in, which would enter a start time. When the job is complete, the technician would go back to the computer and clock out of the job. The clocking in and out can be made easier through the use of Job Cards. Job Cards will have a barcode on them, which can be scanned in the Time Clock entry window. If you are interested in finding out more about Job Cards, ask your System Administrator.

Each time you enter this program, you will see ALL labor entries that have been added to the technician for the current day. You cannot delete a labor entry or change the hours and department through this program. You will have to use the Work Order Time Card program to change or delete an entry made through the Time Clock program.

Once you bill out an operation to a customer, the billed labor will appear highlighted and you will be unable to affect these entries. To remove a labor entry that was erroneously billed to a customer, you must enter the labor hours again with a negative hours figure.

From the menu select Service, Maintenance Functions, Work Order Time Clock.

Work Order Time Clock​

--Work Order Time Entry--​

  • Tech ID – Enter a Technician number.
  • If a password has been set up through Technician Maintenance, then a password window will pop up asking for the password to continue with the Time Clock entry.
  • Date –The date prompt is not a maintainable field. The date will default to the current system date. This date is used for reporting purposes and timecard information.

--Time Entry--​

  • Work Order – Enter the Work Order number you want to add labor hours to. Several options are available at the Work Order number prompt.
  • Operation Code - Enter an Operation Code Id. This is normally an opcode that exists on the work order, you can also add a new opcode on the fly here to the work order.
  • Technician Comments - The Technician can enter an unlimited number of comment lines regarding the Labor on this Operation. These comments can be printed on reports or Work Orders.
  • Department ID – The department code is a required field. If the department that defaults is not correct, review the department hierarchy to make changes.
  • Each labor entry added to a Work Order must have a Department. The order in which the system will look for a department is shown below.
    1. The system will check the Labor Department field in the Operation Code File.
    2. The system will check the Work Order Category Code; if there is one defined on the work order, it will check the Labor Department field on this work order category code.
    3. The system will check the Department field in the Technician File.
    4. If a department is not found in either place, you will be required to input one.

Clocking onto a Work Order​

  • Pressing the Save Work Order button in the Command Panel will clock the technician onto the Work Order and return to the Tech ID field.

Clocking off a Work Order​

  • To clock off a Work Order, the technician enters his technician number and presses the Save Work Order button from the Command Panel.
  • Important: A technician can only be clocked into one Work Order at a time when using the Time Clock program.

Adjusting Time Clock Entries​

  • To adjust Time Clock entries use the Work Order Time Card program.

Complete Time Clock Entry​

  • Once you have completed your Time Entries, the Time Clock Entry will show in detail in the grid below the Time Entry section.