Load Vendor Operations

Load Vendor Operations

Purpose: Gives you the ability to load vendor’s operation codes so they do not need to be entered in by hand.

From the menu, select Service, Operation Codes, Load Vendor Operations.

Load Code - Enter in a valid Load Code.

Labor Department - Enter in a valid department code from the department file. The Labor Department entered on the load code will override the default labor department set up in Service.

Parts Department - Enter in a valid department code from the department file. The Parts Department entered on the load code will override the default parts department set up in Service.

Operation Code Prefix - The Operation Code prefix can be a maximum of 7 characters long. If the Operation Load Code is already 7 characters long there cannot be a prefix entered. If the Operation Load Code is 5 characters long then the prefix entered can be of maximum length of 2 because 2+5 = 7

Flat Rate Method - Enter in a Flat Rate method to calculate Labor, your valid options are Labor, Percentage, NonPercentage, Material or Capped. This is a required field.

Hourly Rate - If the hourly rate is different for the operations being loaded, enter it here. Otherwise, the system will use the hourly rate on the technicians file.

Data File - Enter in the path where the Vendor Operations are located on your system. Use the Browse button to the right of the field to find the file quicker. After the data file has been entered; the View Sample button should become active on the form.

The View Sample button will display how the Operation Load Code is setup. Available Columns are Operation Code, Long Description, Key Word, Category, Category Description, Standard Hours, and Operation Code Suffix. If one of these items is read from the disk then it will be displayed as a column in the grid for a user to verify correct reading of the file. The grid columns and rows are not maintainable.

Processing the Load

Once the sample of the load code has been reviewed and you are ready to proceed with the load, Press the Process button. The grid will disappear and a text box showing the operation Conflict Report should show.

The Print button should become active after processing has completed which will print out a conflict report.