Accounts Payable

Accounts Payable

This Quick Reference Guide is provided to show you the processing flow of the most commonly used Accounts Payable functions.

Posting an Invoice

1. Enter your invoices through A/P Invoice Maintenance.
2. Print an A/P Edit Listing to verify the accuracy of the invoices input.
3. To correct any errors, pull up the invoice through A/P Invoice Maintenance.
4. Post invoices through Post A/P Invoices.

Posting a Recurring Invoice

1. Enter your recurring invoices through A/P Recurring Invoice Maintenance.
2. To print a list of recurring invoices, run the A/P Recurring Invoices List.
3. To generate your recurring invoices for the month, run the Generate A/P Recurring Invoices program.
4. The recurring invoices generated will appear in the A/P Edit Listing to allow you to verify the accuracy of the invoices.
5. To edit a recurring invoice maintain it in A/P Invoice Maintenance.
6. Post invoices through Post A/P Invoices.

Payment Selection and Check Printing

1. Print the A/P Aging Report, A/P Open Invoice List or A/P Cash Requirements report to review open invoices(optional).
2. Select invoices to pay through A/P Invoice Payment Selection.
3. Print a Pending Disbursements Report to verify payments selected and discounts calculated (optional).
4. Print checks through A/P Check Printing.
5. If the checks were sent to the wrong printer or the printer gets jammed, reprint the checks using the A/P Check Reprinting program.
6. Print an A/P Check Register to store a hard copy for your records (optional).

Posting a Manual Check

1. Enter your manual checks through A/P Manual Check Entry.
2. Print an A/P Check Edit Listing to verify the accuracy of the check(s) input.
3. Correct any errors through A/P Manual Check Entry.
4. Post checks through Post A/P Manual Checks.

Important: If you have the Auto Post option in the A/P Parameters enabled, then nothing further needs to be done. If it is disabled, then you must post your A/P transactions using the Post Subsidiary Journals to G/L option.