AP Check Reprinting

How to use the feature for AP Check Reprinting

This feature is available if you have done a check run or printed a check and need to reprint the check and/or change the check number on the check(s).  You can only use the renumbering feature IF the journal transactions for the checks HAVE NOT been posted to the General Ledger. If you have your system set to Auto Post your Accounts Payable transactions – you will only be able to use this to reprint the check as it was originally printed.

 

For this document, I have printed the following checks (printed from the Check Register report):

 

 

 

1. If all I need to do is reprint one or all of these checks – all I have to do is enter the bank code “v” and enter the old starting check number and old ending check number that I want to reprint and enter the same New Starting check number as what is entered in the “Old Starting check number” box.     DO NOT check the box to reassign check number only.
2. If I do not need to reprint the checks BUT I need to change the check numbers on the check records the process to use will be determined by what new check numbers you need to start with.  
   1. In the current check register my checks start with # 1183.   If I need to have this check run actually start with check #1184 then I need to do this process one check at a time because DockMaster already has #1184 as being used.   So you start with the last check number that needs to be reassigned and do just that one first.
      1. Enter the bank code, check the box to reassign check numbers only, enter the last check number on the list #1190 in both the Old Starting and Old Ending Check Number boxes and then enter the next check number #1191 in the New Starting Check Number box.  Print & update.

Now when you run the check register you will see that Check #1190 is available to use.  Repeat the process above for each check = one at a time.

 

If you have already posted the journal transactions for the checks written to the general ledger AND you need to change the check number on the checks, you will need to void each of the checks and reprint the check using the check printing process. If you have sent the checks out to vendors already and still want to use the same check numbers in the new check run then you will have to use a different Bank Code (Financial Institution) to do the second check run.   You can have multiple Financial Institutions set up that post to the same Bank GL Account.  You cannot reuse a check number once it has been used to print a check.

 

***Please contact support@dockmaster.com if you have any questions on the above information/procedures***