Applying an On Account Check

Creating and Applying an On Account Check

From the DockMaster menu, select Accounts Payable > Check Processing > Manual Check Entry

Purpose: To Prepay for Product in advance of receiving an Invoice.

To create an "On Account" check go to Accounts Payable > Check Processing > Manual Check Entry. Create a check for the vendor that is needed to prepay and in the "Invoice" box enter "OA" and print the check. This creates a credit memo on the vendor's AP Account.

Once the parts have been received and the invoice is in hand, the A/P Invoice will need to be created for the received inventory

BEFORE posting this invoice, click into the DEBIT MEMOS tab and select the credit memo created from the payment to apply to the invoice. ALWAYS make sure that the balance on the invoice remains zero after the invoice has been saved. This allows the check to be included in the correct month for the bank reconciliation.

Post the Invoice.