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Check Printing

Check Printing​

From the DockMaster menu, select Accounts Payable > Check Processing > Check Printing

Purpose: To print a check for any vendor with at least one invoice marked for payment. (Invoices can be selected for payment in the A/P Invoice Payment Selection program).

Note: It is recommended that the A/P Pending Disbursements Report be run prior to printing checks. This report will detail the exact amount to be paid to each vendor, any discounts available, and the invoices being paid.

Prerequisites Maintain the A/P Check Layout prior to printing checks.

  • Enter your bank information through Financial Institution Maintenance.

  • Bank Code - Enter the Bank Code (Financial Institution) you want to print checks for or press F6 to list the Financial Institution File. This code determines the G/L cash account that will be credited for the amount of the checks, and the A/P check layout used for printing.

  • Starting Check Number - Enter the Starting Check Number on your check stock or press Enter to accept the default number provided by the system.

Notes: Manual checks do not update the next check number for a bank code (the "Quick Check" process does); therefore, the current system number may be off by the number of manual checks issued. You cannot use a check number more than once.

  • Check Date - Enter the Check Date for this check run or press Enter to default to the current date. The system will allow you to enter a check date which is less than or greater than the current date; however, be aware that this is the accounting date these items will get posted to your subsidiary ledger and General Ledger.

  • The system will warn you if a future date is entered. Simply press Enter when the error message appears.

  • Vendors – Enter one or multiple Vendor IDs or leave the prompt blank to include ALL vendors. Type a name preceded by a backslash "" to access a cross-reference list.

    • Press F6 to list vendors.
    • Press F7 to delete a row.

  • Vendor List – Enter a Vendor List name or press Enter to bypass this prompt.

  • Print Zero Checks – Click this option to print checks that calculate out to zero or leave this option clear to bypass printing zero checks. A check can calculate out to zero when invoices and debit memos are selected for payment and the sum of the two equals zero.

  • Click the Print button to start the check printing process.

If no invoices were selected for payment for the vendor(s) selected, you will receive the following error message:

"No invoices for the chosen vendors have been selected for payment."

  • Click Print to process the checks.

If the number of invoices to be printed on any vendor's check stub exceeds the limit set in the check layout, you will need to print a separate remittance form on paper. You will be prompted at the end of the check printing process if remittance forms need to be printed.

At this point, you should remove your check stock from the printer and replace it with computer paper. Then click OK to print the remittance report.

Note: The check printing routine will update your vendor accounts and subsidiary ledger when you click the Post button; however, you must have the Auto Post to G/L prompt in the A/P Parameters checked to update the G/L also. If this prompt is set to No (not checked), you can post the A/P Subsidiary Ledger to the G/L with the rest of your DockMaster items.