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Invoice Payment Selection

Invoice Payment Selection​

From the DockMaster menu, select Accounts Payable > Check Processing > Invoice Payment Selection

Purpose: To select the invoices, you want to pay. Invoices can be selected for payment in any of the following methods:

  • By vendor or a list of vendors
  • By vendor category or a list of vendor categories
  • By invoice number or a list of invoices
  • By payment due date or discount date
  • For a maximum invoice balance

After you've selected invoices, print an A/P Pending Disbursement Report to review the invoices to be paid and the discounts calculated.

This screen serves as parameters to help narrow down the number of invoices that will appear in the Invoice Selection window. Once you click Select to select payments, a window will display all invoices meeting the selection criteria entered. You can then select multiple invoices in this window by pressing the CTL key and clicking the LEFT MOUSE button.

  • Vendors – Enter one or multiple Vendor IDs or leave the prompt blank to include ALL vendors. Type a name preceded by a backslash "" to access a cross-reference list.

    • Press F6 to list vendors.
    • Press F7 to delete a row.

  • Vendor List – Enter a Vendor List name or press Enter to bypass this prompt.

  • Vendor Category Codes - Enter one or multiple Vendor Category Codes or leave the prompt blank to include ALL category codes.

    • Press F6 to list all category codes.
    • Press F7 to delete a row.

  • Vendor Category Code List – Enter a Vendor Category Code List name or press Enter to bypass this prompt.

  • Payment or Discount Date – Press Enter to select invoices as of a given Payment Due Date or click the down arrow and click on Discount Date to select invoices as of a given Discount Date. The option chosen here dictates how the system will use the Ending Date prompt to select invoices.

  • Ending Date - Enter the Ending Date of invoices to list in the selection window.

  • Maximum Invoice Balance - Enter the Maximum Invoice Balance that you want to pay or press Enter to default to the maximum balance allowed (99,999,999.99). The system will select invoices equal to or less than the amount entered.

  • Sort by Vendor Name or Payment Date – Press Enter to sort the selection list by Vendor Name or click the down arrow and click on Payment Date to sort the list by Payment Due Date.

  • Click Select to display the Payment Selection window.

Payment Selection Window

Note: Debit memos will always appear in the selection window regardless of the date criteria entered.

  • Click on an invoice to select it for payment. Hold down the CTL key while left clicking on invoices to select multiple invoices for payment. The Running Total box will accumulate the total of all invoices selected.

  • Click Select All to select all invoices for payment. The entire list will be highlighted. Warning: Make sure you scroll forward in the window if you see a scroll bar on the right side of the window. This signifies that additional invoices may be hidden.

  • Click Unselect All to unselect all previously selected invoices. All the invoices on the screen will be highlighted.

  • Click OK to exit the window and save the selected invoices or Cancel to exit without saving your selections.

Invoices will remain selected until a check is processed, or you unselect them. To view all invoices that are selected for payment, print the A/P Pending Disbursements Report.