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Post Invoices

Post Invoices​

From the DockMaster menu, select Accounts Payable> Invoicing > Post Invoices

Purpose To post A/P invoices to vendor accounts. The invoices included for posting can be reviewed in the A/P Edit Listing.

Post A/P Invoices is the final step in the Invoice Entry process. Invoices are not applied to vendor accounts until the posting process is complete.

Note: The invoice posting routine will update your vendor accounts and the A/P subsidiary ledger when you click the Post button.  If you have the "Auto Post" box checked in the A/P Parameters, it will also post the A/P invoices directly to the general ledger.  If the "Auto Post" box is not checked, then the journal transactions created will need to be posted to the general ledger through "Post Subsidiary Journals to G/L" process."

  1. Starting Accounting Date - Enter the Starting Accounting Date of invoices to post or press Enter to default to ALL dates.
  2. Ending Accounting Date - Enter the Ending Accounting Date of invoices to post or press Enter to default to ALL dates.
  3. Post - Press Enter to Post invoices in DETAIL or click the down arrow and click on Summary to Post invoices in SUMMARY. This option affects the number of accounting entries that will be posted to the General Ledger. If you want a detailed audit trail in your G/L, you should post in detail. Note: Posting in detail will take up additional memory on your system.
  4. Vendors – Enter one or multiple Vendor IDs or leave the prompt blank to include ALL vendors. Type a name preceded by a backslash "" to access a cross-reference list.
    • Press F6 to list vendors.
    • Press F7 to delete a row.
  5. Vendor List – Enter a Vendor List name or press Enter to bypass this prompt.
  6. Click the Post button to post the selected invoices to the A/P Subsidiary Ledger. Note: If the Auto Post to G/L option is checked in the A/P Parameters, the subsidiary ledger will also post to the General Ledger.