Post 'Recovery' Journal Transactions

Post 'Recovery' Journal Transactions

From the menu select General Ledger > Journal Transactions > Journal Transaction Entry

This program is used to post a ONE-SIDED accounting entry in the event that a posting error occurred in your General Ledger. A Summary Trial Balance Report will show any out of balance condition in the General Ledger.

1. Create a new journal transaction.

2. Enter a description.

3. Enter the account number and amount you want to debit or credit.

4. Suspend the journal transaction and make note of the JT #. This number will be entered in this recovery process.

   Important Note: This process is NOT intended to be used as a 'force-balancing' tool and the user MUST ACCEPT FULL RESPONSIBILITY for the use of this balancing/recovery function! Please be sure that all other verification and recovery processes have been exhausted prior to using this process.

5. From the menu select, General Ledger, Administrative, Post 'Recovery' Journal Transactions.

   The following Warning message is displayed when you select this program. WARNING: This process is to be used to RECOVER transactions that have been destroyed (lost) or not posted at all due to hardware/software malfunctions, machine crashes, power failures during update, etc. THIS PROCESS IGNORES ALL NORMAL EDIT CHECKS FOR INACTIVE G/L ACCOUNTS, CLOSED ACCOUNTING PERIODS AND INTER-COMPANY PROCESSING!

6. When the warning message appears, review the warning and click Yes to continue or NO to stop and return to the menu.

7. Transaction Number - Enter a SUSPENDED Journal Transaction Number. Remember, you can only force post a suspended Journal Transaction.

8. Press F6 to list the Suspended Journal Transactions.

9. Accounting Date - Enter the Accounting Date for this transaction.

10. Click Post to post the Transaction; the following message will appear:

    Are you sure about this JT and Accounting Date?

11. Click Yes to post the transactions or Cancel to abort the process.