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Post Subsidiary Journals to G/L

Post Subsidiary Journals to G/L​

From the menu select General Ledger > Administrative > Post Subsidiary Journals to G/L

To post journal transactions to the General Ledger. DockMaster allows you to dictate a range of dates to post and which modules and journals to include.

From the menu select, General Ledger, Administrative, Post Subsidiary Journals to G/L.

  1. Enter a specific Journal Transaction Number or leave the prompt blank to post ALL transactions for the date range and modules selected.

  2. Press F6 to list all un-posted transactions in descending effective date order (most recent date first).

  3. Click the down arrow to post transactions in Detail or Summary; the default is Detail. This option affects the number of accounting entries that will be posted to the General Ledger. If you want a detailed audit trail in your G/L, you should post in detail. Note: Posting in detail will take up additional memory on your system, but this should not be a problem.

  4. Posting in DETAIL will post each transaction individually, while a SUMMARY posting will make one entry per account number per date. The summary posting makes a net change entry, offsetting debits and credits against each other.

  5. Combine Modules - Click this option to the Combine Modules selected in the Modules area when posting the transactions.

  6. Description - Enter a Description for this posting or accept the default description. This prompt will be skipped if you are posting in DETAIL.

  7. For a DETAIL posting, the description you see in the List Journal Transactions program will be used as the General Ledger description for each entry.

  8. Beginning Date - Enter a Beginning G/L Effective Date or accept the default of the current date.

  9. Ending Date - Enter an Ending G/L Effective Date or accept the default of the current date.

  10. The Modules section of this form lists each DockMaster module with a check box next to it. Each module will post automatically unless you de-select the check box. If you don't have one of the modules listed, leaving the box selected won’t matter.

  11. Click the check box next to each Module you DON’T want posted or proceed to the Journal Types section.

    Note: If you do not want a Module to post to the General Ledger, you must also remember to disable the Journal Type(s) that are associated with the Module by removing the check box next to the Journal Type. Otherwise, the Journal transactions corresponding to that module will get posted.

  12. The Journal Types section of this form lists each Journal with a check box next to it. Each Journal will post automatically unless you disable the check box. If you don't have the module that creates the Journal listed, leaving the box selected won’t matter.

  13. Click the check box next to each Journal you DON’T want posted. Note: Remember to disable the check box of a Journal Type if the Module associated with the Journal Type has been disabled. If you do not disable the Journal Type box, the Journal transactions will get posted.

  14. Click the Print button to view a list of the transactions that will be included in this posting.

  15. Click the Post button to post the transactions.