Closing GL Accounting Periods - Error Message (End Of Month)
This document will provide instructions to run specific reports in order to find unposted transactions for each module so the period can be closed.
If you receive this error message when trying to close an accounting period, this means there are unposted transactions in various modules within DockMaster.
Each report will identify a list of open transactions that you will need to post or delete.
BILLING CHARGES - MARINA MANAGEMENT
If the message specifies BILLING CHARGES, run this report:
Marina Management -> Billing Functions -> A/R Charges Edit Listing
Enter the Specific Values as shown below. Click the Generate Report icon.
The report will show a list of unposted transactions for marina management for the dates specified. These transactions will need to be posted or deleted. Once they are posted or deleted, the error message on the Open/Close Accounting Periods should specify Billing Charges.
BILLING CHARGES - ACCOUNTS RECEIVABLE
If the message specifies BILLING CHARGES, run this report:
Accounts Receivable -> Charges -> Charges Edit List
Enter the Specific Values as shown below. Click the Generate Report icon.
The report will show a list of unposted transactions for accounts receivable for the dates specified. These transactions will need to be posted or deleted. Once they are posted or deleted, the error message on the Open/Close Accounting Periods should not specify Billing Charges.
BILLING CHARGE SCHEDULE
If the message specifies Billing Charge Schedule, run this report:
Marina Management -> Reports -> Storage & Billing Reports -> Deferred Revenue Reconciliation Report
Enter the Specific Values as shown below. Click the Generate Report icon.
The report will show a list of unposted transactions for deferred revenue for the dates specified. These transactions will need to be posted or deleted. Once they are posted or deleted, the error message on the Open/Close Accounting Periods should not specify Billing Charge Schedule.
CASH RECEIPTS BATCH
If the message specifies Cash Receipts Batch, run this report:
Accounts Receivable -> Cash Receipts -> Cash Receipts Edit List
Dates will not be entered here. Click the Generate Report icon.
The report will show a list of unposted transactions for cash receipts for the dates specified. These transactions will need to be posted or deleted. Once they are posted or deleted, the error message on the Open/Close Accounting Periods should not specify Cash Receipts Batch.
ACCOUNTS PAYABLE
If the message specifies Accounts Payable, run this report:
Accounts Payable -> Invoicing -> Edit Listing
Enter the dates as shown below. Click the Generate Report icon.
The report will show a list of unposted transactions for accounts payable for the dates specified. These transactions will need to be posted or deleted. Once they are posted or deleted, the error message on the Open/Close Accounting Periods should not specify Accounts Payable.
CHECKS
If the message specifies Checks, run this report:
Accounts Payable -> Check Processing -> Check Edit Listing
Enter the dates as shown below. Click the Generate Report icon.
The report will show a list of unposted transactions for checks for the dates specified. These transactions will need to be posted or deleted. Once they are posted or deleted, the error message on the Open/Close Accounting Periods should not specify Checks.
JOURNAL TRANSACTIONS
If the message specifies Journal Transactions, run this report:
General Ledger -> Journal Listing
Enter the dates as shown below. Click the Generate Report icon.
The report will show a list of unposted journal transactions for the dates specified. These transactions will need to be posted or deleted. Once they are posted or deleted, the error message on the Open/Close Accounting Periods should not specify Journal Transactions.
POINT OF SALE TRANSACTIONS
If the message specifies POINT OF SALE TRANSACTIONS, even if you DO NOT have Point of Sale, run this report:
Inventory Management -> Point of Sales Reports -> Reports -> F6 and select DM.POS.UNBATCHED.TKT
Enter the Specific Value as shown below. Click the Generate Report icon.
The report will show a list of unposted transactions for point of sale for the dates specified. These transactions will need to be posted or deleted. Once they are posted or deleted, the error message on the Open/Close Accounting Periods should not specify Point of Sale Transactions.
SUSPENDED TIME CARDS
If the message indicates that there are Suspended Time Cards you will need to log a Support ticket to have these records cleared. Please provide the month you are trying to close when the ticket is logged.
**If at any point you run into any issues, feel free to email [email protected] for assistance.**