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Add New Accounting Periods

Add New Accounting Periods​

Purpose: To provide information related to the configuration and addition of new accounting periods. This is typically done at the end of the year in preparation for the next year.

There are two parts to configuring new accounting periods: IT IS IMPORTANT TO COMPLETE BOTH STEPS AND THEN LOG OUT AND LOG BACK IN TO DOCKMASTER FOR THIS TO WORK CORRECTLY:

  1. Configure General Ledger Parameters
  2. Configure the General Ledger Company Table

Note: All users should be logged off of the system when adding new accounting periods except for the person adding them. When you update the accounting periods in your live accounts you should also update them in your training account.

STEP 1: Configure General Ledger Parameters​

On the Menu, click System Administration > Configuration > General Ledger

  1. Click and drag the scroll bar on the accounting period definitions grid to the bottom. The last period defined will be at the bottom of the grid.
  2. Click the last period in the grid, right click and the Add 12 more Periods F8 link will appear, click it.
  3. The “Are you using monthly accounting periods?" will appear. Based on your account setup you will answer yes if you are using monthly accounting periods or no if you are not.
  4. Verify the periods were added to the bottom of the Accounting Periods grid. Note you can add more than 12 periods if you prefer, but it is not recommended for control reasons.
  5. Save and close the form and proceed to the Company Table to update the periods for each company that has been defined in your account.

Configure General Ledger Company Table​

On the Menu, click General Ledger > Maintenance Functions > Company Table

  1. Enter the Company ID that you want to add the periods to. If you are unsure of your Company ID, right click and choose F6 to get a list.
  2. Click on the accounting periods tab, click and drag the scroll bar to the bottom of the accounting period’s grid.
  3. Right Click and select the Add 12 More Periods F8
  4. The “Are you using monthly accounting periods?" will appear. Based on your account setup you will answer yes if you are using monthly accounting periods or no if you are not.
  5. Click Save, if you have more than one company to update repeat steps 7 through 10 above until all companies in the table are defined.
  6. Exit DockMaster, you must do this step, or you will not be able to use the periods that were added
  7. Log in again.