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Company Table

Company Table​

From the menu select, **General Ledger >**Maintenance Functions > Company Table

The company table allows for maintaining the valid company codes to be used when forming an account for the G/L chart of accounts. Changing the company description once in the Company Table effectively changes the description for all accounts with the given company number on the chart of accounts.

  1. Enter a Company ID. The Company ID is user defined and is a numeric field. The length of the company ID is determined by the original account definition as established in the General Ledger Parameters by your System Administrator and a DockMaster representative. The company number is automatically zero-filled and right justified to the defined maximum length. Therefore, if you defined your company as two digits and entered a 1, the company number would be 01.

    • Press F6 to list the Company Table.

  2. Click on the Chart of Accounts hyperlink to enter an item in the Chart of Accounts. Processing will branch to the Chart of Accounts file and allow you to enter a new account for this company. Processing will return to the Company Table when the Chart of Accounts program is closed.

  3. Enter a Short Description for this company. This is a required field and is used on reports where the complete description is not required.

  4. Enter a Long Description for this company. If the short description is sufficient, press Enter to duplicate it as the long description. This will only work for a new entry.

    Tab 1 Maintenance

    • The Number Accounts field is a display-only field and may not be accessed by the user. The number displayed indicates how many accounts on the Chart of Accounts are using the given company number. As long as there is at least one account using the given company, it may not be deleted from the Company Table.
    • The Primary and Secondary Transfer Accounts can only be maintained if the Account Parameters were defined to allow inter-company transfers. If DockMaster indicated the company being defined/accessed to be the PRIMARY COMPANY during the initial set-up, the system automatically marks both transfer entries as "not applicable" and skips these entries.

  5. Enter a Primary Transfer Account (you must enter the complete account number here (i.e. 1001200 if your full account number is 7 digits). The purpose of the PRIMARY inter-company transfer account is to define the specific inter-company (due-to/due-from) account through which all transfers for this given company will flow. If company 1 had been defined as the PRIMARY Company and the user is now defining company 2 (a secondary company), the PRIMARY transfer account will be a company 1 account number and the SECONDARY transfer account will be for company 2.

    • In this manner, all inter-company transfers are tracked separately by company and ALL transfers flow through the one PRIMARY Company.
    • The account, if it does not exist, will be automatically defined on the chart of accounts as a liability account.

  6. Enter a Secondary Transfer Account (you must enter the complete account number here, i.e. 2001200 if your full account number is 7 digits). From the example above, if you were defining a secondary company, this would be a company 2 account. All transfers flow in and out of this account for company 2.

    • The account, if it does not exist, will be automatically defined on the chart of accounts as a liability account.

  7. Enter a Closing Account (Net Income) to be used for your year-end General Ledger summary closing entries. This is an equity account to be used as the default closing account for all income and expense accounts. DO NOT enter your Retained Earnings account here.

    • When a Balance Sheet is produced or the Year-End Closing process is performed, all Income and Expense accounts with a defined closing account are automatically closed. In the case of the Balance Sheet production, the accounts are only 'temporarily' closed during the statement calculation process; the Ledger remains unchanged.
    • The account, if it does not exist, will be automatically defined on the chart of accounts as an equity account.

  8. First Full Fiscal Year Start Date - Enter the First Full Fiscal Year Start Date. This is the starting date of the first year in which data can be entered on your system. Note: You will only be able to maintain this prompt the first time entering a company; if you make a mistake, delete the company and start over.

  9. Click on the Inter-Company Transfer Matrix Maintenance grid if your General Ledger is defined as multi-company. You will not be able to click on this grid if the Inter-company Accounting box in the General Ledger Parameters is not checked.

Note: Please call DockMaster support if you wish to delete a company that was created by DockMaster during the loading process.

Tab 2 Accounting Periods

The Accounting Periods table enables the user to maintain the starting and ending dates of all accounting periods. Accounting Periods must be defined in the General Ledger Parameters and in the company table. 

  • Additional Accounting Periods can be added by clicking on the Add 12 More Periods (F8) hyperlink from the Command Panel. Note: The hyperlink displays in the Command Panel when a field is selected in the Accounting Period table.

  1. Enter the Company ID that you want to add the periods to. If you are unsure of your Company ID right click and choose F6 to get a list.
  2. Click on the accounting periods tab, click and drag the scroll bar to the bottom of the accounting period’s grid.
  3. Right Click and select the Add 12 More Periods F8
  4. The “Are you using monthly accounting periods?" will appear. Based on your account setup you will answer yes if you are using monthly accounting periods or no if you are not.
  5. Click Save, if you have more than one company to update repeat steps 7 through 10 above until all companies in the table are defined.
  6. Exit DockMaster, you must do this step or you will not be able to use the periods that were added
  7. Log in again.

Note: All users should be logged off of the system when adding new accounting periods except for the person adding them. When you update the accounting periods in your live accounts you should also update them in your training account.