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Detail Accounts

Detail Accounts​

From the menu select, General Ledger > Maintenance Functions > Detail Accounts.

Detail account numbers are used when forming an account for the G/L Chart of Accounts. Changing the detail account description in the Detail Account Table effectively changes the description for all accounts with the given detail account number on the chart.

  1. Enter the Detail Account portion of the G/L Account Number or press F6 to display the detail ID's currently on file. The detail ID is user defined and is a numeric field. The Account Structure established in the General Ledger Parameters determines the length of the detail ID. The detail number is automatically zero-filled and right justified to the defined maximum length. Therefore, if you defined your detail portion as four digits and entered a 1, the detail number would be 0001.

    Note: A detail account (3999 Net Income) may have already been defined by your representative while creating the company table. If this account coincides with your Summary Closing account, go to line 1 and line 2 and add a short and long description as described below. If it doesn’t exist, create your account and change it in the Company Table after creating the full account through Chart of Accounts.

  2. Enter a Short Description for this detail account. This field is used on reports where the complete description is not required.

  3. Enter a Long Description for this detail account. If the short description is sufficient, press Enter to duplicate it as the long description. This will only work for a new entry.

Delete a Detail Account

In order to delete a detail account, you must first delete all account numbers using this detail account from the Chart of Accounts.

  1. Locate and delete the complete GL account from Cart of Account Maintenance in all cost centers that it exists in.
  2. Once all of the associated chart of accounts numbers are deleted, the detail account can be deleted. Note: You can only delete an account from the Chart of Accounts if no posting has occurred.