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FS Operating and Tutorials

Add New Accounting Periods​

Accounting periods can be added at any time for one or more years. The system will warn the clerk if the transaction being processed will generate an entry into a future year with non-defined accounting periods. Follow the process below to generate new accounting periods. Note this process will need to be repeated for each data account including the train account that exists.

Follow the steps outlined below to add additional accounting periods in the general ledger parameters and the company table.

  1. From the menu select, System Administration, Configuration, General Ledger Parameters.
  2. Click and drag the scroll bar on the accounting period definitions grid to the bottom. The last period defined will be at the bottom of the grid.
    • Click the last period in the grid, the Add 12 more Periods F8 link will appear in the command panel on the left, click it.
    • The “Are you using monthly accounting periods?" will appear. Based on your account setup you will answer yes if you are using monthly accounting periods or no if you are not. Note, if you answer no the system will allow you to enter the non-standard period beginning and end dates.
    • Verify the periods were added to the bottom of the Accounting Periods grid. Note you can add more than 12 periods if you prefer.
  3. Save and close the form and proceed to the company table to update the periods for each company that has been defined in your account.
  4. From the menu select, General Ledger, Maintenance Functions, Company Table
    • Enter the Company ID that the periods are being added for.
    • Click on the accounting periods tab, click and drag the scroll bar to the bottom of the accounting periods grid.
    • Click the last period in the grid, the Add 12 more Periods F8 link will appear in the command panel on the left, click it.
    • The “Are you using monthly accounting periods?" will appear. Based on your account setup you will answer yes if you are using monthly accounting periods or no if you are not. Note, if you answer no the system will allow you to enter the non-standard period beginning and end dates.
    • Click Save, if you have more than one company to update repeat step 1 above until all companies in the table are defined.
  5. Once all company tables have been updated, from Home, select File, Exit.
  6. Log in again and work as normal.

Note: When you update the accounting periods in your live accounts you should also update them in your training account.