Post Cash To GL Process

POST CASH TO GL PROCESS:

This process allows you to combine multiple cash receipt transactions so that the amount that posts to the general ledger equals the amount that is deposited into your bank account.  This allows for an easier bank reconciliation process.  No data is lost as you can drill down into the individual transactions that were selected to create the new journal transaction.

 

1. Go to General Ledger – Administrative – Post Cash To GL (it is very important to not check the “cash receipts” box in Post Subsidiary Ledger to GL as these are the entries that populate this grid.)  Select a date range that you want to display and click the green check box icon at top of screen.  All unposted cash receipt transactions for that date range will populate into the grid.

 

 

 

 

2. Check the box under the “selected” heading for the items that are being deposited together on one deposit ticket.  As you are selecting items the Total at the bottom of the page will change so you will be able to verify that the amount selected equals the deposit made.  After the selection is complete change the effective date to the date of the deposit and also enter a description that will help you in identifying what this deposit is from.

When doing the deposit for the end of the month, make sure that the effective date is also in the month that the cash receipts were entered into DockMaster.  This will keep your General Ledger in balance with your Accounts Receivable Subsidiary Ledger.

 

3. Please note that the description in the “Cat” field comes from the Pay Type code used for the cash receipt transaction.  This allows you the ability to differentiate between different forms of payment.

 

             

If questions or issues please contact [email protected]